PRIVACY POLICY

I. INTRODUCTORY PROVISIONS

The Administrator of the Service is SYNTECH, located in Warsaw at Wrzeciono 65/57, 01-950 Warsaw, Poland, operating as a sole proprietorship (NIP: 1250215363) (“Administrator”).

For questions regarding the processing of personal data or the exercise of data rights, users can contact the Administrator via email at jakub@sqorer.com.


Definitions used in this Policy:

Policy - This Privacy Policy document.

Personal Data - Information that identifies or could identify a natural person, such as IP address, location data, online identifiers, or data collected through cookies and other technologies.

GDPR - The General Data Protection Regulation (EU) 2016/679, governing data protection and privacy for all individuals within the European Union.

Supervisory Authority - The authority responsible for data protection in the User’s country of residence, such as the President of the Office for Personal Data Protection in Poland.

Website - The website operated by the Administrator, accessible at https://sqorer.com.

User - Any individual visiting or using one or more services or functionalities provided through the Website.

For questions or concerns about this Policy or data protection matters, users may contact the Administrator at the email or postal address provided above.

In connection with using the Website, the Administrator collects information about the User’s activities on the Website and data necessary to provide specific services. The detailed purposes and legal basis for data processing are described below.

II. PURPOSES AND LEGAL BASIS OF DATA PROCESSING

The Administrator processes User data for the following purposes:

1. Provision of Services

• Data collected during service use, including Personal Data, may be logged and used for purposes related to service provision, security, technical support, and website management.

Legal Basis: Administrator’s legitimate interest (Article 6(1)(f) GDPR) to ensure effective service delivery and security.

2. Website Functionality

• Data processed to enable website functionality and enhance the user experience, using cookies and similar technologies.

Legal Basis: Administrator’s legitimate interest (Article 6(1)(f) GDPR) to provide a functional and efficient service.

3. Marketing and Communication

• Data collected through subscriptions to newsletters, notifications, or other communications.

Legal Basis: Consent (Article 6(1)(a) GDPR) or Administrator’s legitimate interest for marketing activities (Article 6(1)(f) GDPR).

4. Analytics and Improvement

• The Administrator processes analytical data to improve website usability, content, and functionality.

Legal Basis: Administrator’s legitimate interest (Article 6(1)(f) GDPR) to understand user preferences and improve services.

5. Customer Support and Inquiry Handling

• Personal Data provided through contact forms or inquiries are used to address user questions and issues.

Legal Basis: Performance of a contract (Article 6(1)(b) GDPR) or, when optional data is provided, user consent (Article 6(1)(a) GDPR).

III. DATA RETENTION PERIOD

Personal Data is retained for as long as necessary to fulfill the purposes for which it was collected or as required by applicable laws.

1. Service-Related Data - Retained for the duration of the contract or user interaction with the service.

2. Correspondence Data - Retained until the inquiry is resolved or as legally required.

3. Marketing Data - Retained until consent is withdrawn, or an objection is raised.

4. Legal and Compliance Data - Retained as necessary for compliance with legal obligations or for defense against claims.

After the retention period expires, Personal Data is securely deleted or anonymized.

IV. DATA SHARING AND RECIPIENTS

The Administrator ensures that all subcontractors and partners apply appropriate security measures when processing Personal Data on behalf of the Administrator.

Recipients of Personal Data may include:

• IT service providers supporting the website and systems.

• Postal and courier services for document delivery.

• Legal advisors for compliance and legal support.

• Third-party entities within the Administrator’s network that support the services provided.

International Transfers: Data may be transferred outside the European Economic Area (EEA) when necessary, using standard contractual clauses or other GDPR-compliant measures to ensure adequate protection.

V. USER RIGHTS

Users have the following rights regarding their Personal Data:

1. Access - The right to request a copy of their Personal Data.

2. Rectification - The right to correct inaccurate or incomplete data.

3. Erasure - The right to request deletion of data (“right to be forgotten”), subject to legal requirements.

4. Restriction of Processing - The right to request a limit on the processing of their data.

5. Data Portability - The right to receive data in a structured, commonly used, and machine-readable format and transfer it to another controller.

6. Objection - The right to object to data processing based on legitimate interests, including for direct marketing.

7. Withdrawal of Consent - The right to withdraw consent at any time without affecting the lawfulness of prior processing.

8. Lodging a Complaint - The right to file a complaint with the Supervisory Authority, such as the President of the Office for Personal Data Protection in Poland (Stawki 2, 00-193 Warsaw).

VI. ADDITIONAL INFORMATION

Profiling: Personal Data is not subject to profiling or automated decision-making.

Mandatory Data: Provision of data marked as required is necessary for service provision. Optional data is voluntary.

Social Media: The Administrator processes Personal Data of Users who interact with social media profiles (Facebook, Instagram, LinkedIn, Reddit, Discord, TikTok, etc.) solely for purposes of engagement, marketing, and information sharing.

VII. COOKIES AND SIMILAR TECHNOLOGIES

The Administrator uses cookies to enhance service quality, improve Website functionality, and analyze website usage. Cookies may include:

1. Necessary Cookies - Essential for the Website’s operation and user-requested services.

Legal Basis: Performance of a contract (Article 6(1)(b) GDPR).

2. Functional Cookies - Used to remember user preferences, such as language settings.

3. Analytical Cookies - Used to gather aggregated data on website traffic and usage patterns.

Legal Basis: Administrator’s legitimate interest (Article 6(1)(f) GDPR) to improve service quality.

For analytics, the Website uses Google Analytics to track user activity without identifying individuals. Detailed information on data collection and opt-out options for Google Analytics is available here.

A summary of cookies used on the Website:

CookieScriptConsent (expires in 1 month): Manages user consent preferences.

_ga and _ga_QKMZEY0KB9 (expires in 1 year): Google Analytics cookies to identify unique sessions.

• Additional Microsoft MSN cookies for internal analytics and tracking.

User consent is required for performance and targeting cookies, and users can withdraw consent at any time through the Website’s cookie management platform.

This policy ensures transparency in how SYNTECH handles and protects personal data and provides users with control over their privacy and data processing choices.